ProvenanceChain: Supplier Critical Path, Provenance & Authenticity
How GetPost Labs would build the retail buyer's workflow: supplier dates tracked and delays flagged by AI agents, certificates and origin declarations checked by rules, and every sample, change and allocation approved by your buyer. Each product's provenance record, and the QR code that proves it, is built on the same trail.
Executive Summary
The Problem: Once a purchase order is placed, the buyer's team runs the critical path: supplier dates, sample approvals, cancellations and delivery changes, then allocating stock to stores. At the same time someone has to keep each supplier's certificates, test reports and origin declarations current. The information sits in supplier emails, the ERP and a spreadsheet, so it is chased and cross-checked by hand.
The Solution: ProvenanceChain gives the date tracking, chasing and allocation suggestions to AI agents, keeps the certificate and declaration checks as fixed rules in software, and leaves every sample, date change and allocation with the buyer. The product's provenance — who made it, where, and with what evidence — sits on the same record and can be shown to a customer by QR code.
The Outcome: The buyer reviews the orders that are slipping instead of chasing every supplier, product ships with its paperwork already checked, and each product keeps its own provenance trail.
The Challenge
Understanding the problem space
"Monitor cancellations and changes to delivery date throughout the production process"
— A duty listed in a current Australian assistant buyer job ad (SEEK, September 2026)
Suppliers and dates are the core of the role. Across 13 current retail buyer and supplier compliance ads, the same duties come up again and again: manage the critical path, approve samples, monitor cancellations and delivery changes, allocate stock to stores by sell-through, and keep supplier documentation complete, current and audit-ready.
Most of that work is cross-checking information that already exists somewhere else — the purchase order, the supplier's latest dates, the sample comments, the certificates and declarations on file. When it lives across the ERP, email and a spreadsheet, every range is tracked by hand, and one missed delay or expired certificate turns into an empty shelf or a product that cannot prove where it came from.
Source: 13 retail buyer and supplier compliance job ads in Australia on SEEK, September 2026. Employers not named.
The Solution
What GetPost Labs would build
Core Capabilities
Where the Time Comes Back
Deciding, not chasing
The buyer's team stops chasing every supplier by hand and starts acting on what the agent has flagged:
Supplier Dates
Email each supplier for an update, copy the new dates into the critical path spreadsheet, work out which launches are at risk.
The agent has read the replies, updated the milestones and flagged the orders that affect a launch. The buyer deals with those.
Certificates & Declarations
Search email and shared folders for the latest test report, check it matches the product, chase the supplier when it has expired.
A rule checks every certificate and declaration against the product before it can ship, and requests the missing one automatically.
Provenance at the Shelf
A customer asks where a product was made. The answer is in a supplier file no one in store can see.
The approved record is locked to the product. A QR code on the tag shows the supplier, origin and evidence behind it.
BPMN Workflow
The business process modelled
Purchase Order: Placed to In Store
User Journey
A Purchase Order, Placed to In Store
Scenario: A homewares retailer orders a new range of linen from an overseas supplier for a spring launch.
Confirms the order with its production and ship dates, and uploads the fibre test report and origin declaration
Reads a later supplier email that moves the ship date, updates the critical path and flags that the new date misses the launch
Confirms the test report is current and matches the product codes on the order. The origin declaration is missing a signature, so a request goes back to the supplier
Approves the final sample and splits the order so part of it ships early for the launch
Suggests which stores get the early stock, based on sell-through of the last linen range
Moves stock from one store to another and approves the allocation
Supplier, origin, test report and approvals locked to the product, with the QR code for the swing tag
Outcome: The range lands in store with every date change, check and approval on one record, and a provenance trail a customer can see. The agent prepared it; the buyer decided it.
Interactive Prototype
Functional dashboard demonstrating the concept
Product Tracking
Blockchain-verified supply chain • Real-time location
| SKU | Product | Origin | Chain | Status |
|---|---|---|---|---|
| DIA-8421 | Round Brilliant 1.2ct | Botswana | verified | |
| WAT-4821 | Chronograph SS | Switzerland | verified | |
| GLD-2471 | 24K Gold Bar 100g | Perth Mint | verified | |
| WAT-4820 | Diver 300m | Unknown | flagged |
© 2026 GETPOST Labs. Full Stack Engineering Solutions.
Functional prototype. Click on cells and entries to see interactions.
System Context
Where ProvenanceChain fits in the ecosystem
Have a Similar Problem?
This is the kind of workflow automation GetPost Labs builds. If your organisation has similar challenges, we'd love to discuss how a custom solution might help.