BuildTrack: Construction Defect & Progress Tracking
How GetPost Labs approaches construction site management. Defect tracking, progress claims, and safety documentation in one platform.
Executive Summary
The Problem: Construction firms track defects in spreadsheets, share photos via WhatsApp, and take 30+ days to process progress claims because they can't prove completed work quickly.
The Solution: BuildTrack captures defects with GPS-tagged photos on tablet, tracks issues to resolution, generates progress claims from completed work, and provides real-time safety dashboards.
The Outcome: Site supervisors spend less time on paperwork and more time on site. Disputes drop because evidence is complete and undeniable.
The Challenge
Understanding the problem space
"Our defect tracking was a mess — spreadsheets for some projects, WhatsApp groups for others. Photos were impossible to find when disputes arose."
— Project Director, Horizon Constructions
Construction projects generate enormous amounts of documentation: defect reports, progress photos, safety inspections, variation claims. When this lives across spreadsheets, messaging apps, and email threads, it becomes impossible to manage.
Subcontractors dispute defect claims when photo evidence is poor or timestamps are unclear. Progress claims stall because proving completed work requires gathering evidence from multiple sources. Safety documentation gaps create regulatory risk.
The Solution
What GetPost Labs would build
Core Capabilities
How Disputes Are Eliminated
Evidence, not arguments
Disputes drop when every claim is backed by timestamped, GPS-tagged evidence:
Defect Documentation
Take photo on personal phone, add to WhatsApp group, hope someone remembers which unit it was in.
Tablet captures 4 photos with GPS location auto-mapped to floor plan. Timestamped, linked to defect record instantly.
Progress Claims
Gather photos from multiple phones, cross-reference with schedule, compile claim manually. Takes 2+ weeks.
Click "Generate Claim" — system pulls verified completed work with linked photos and GPS evidence. Ready in minutes.
Subcontractor Accountability
Email defect notice to sub. They claim it wasn't their work or wasn't that bad. Argument goes back and forth for weeks.
Sub receives instant notification with photo proof, GPS location, and timestamp. Resolution tracked with completion photos.
BPMN Workflow
The business process modelled
Defect Discovery to Resolution Process
User Journey
Defect Discovery to Resolution
Scenario: Site supervisor discovers waterproofing defect on Level 3 bathroom during routine inspection.
Takes 4 photos on tablet, GPS auto-tags location (L3, Unit 12). Selects category: Waterproofing, Priority: High
Defect DEF-0422 created instantly. Photos linked, location mapped on floor plan, timestamp recorded
System identifies responsible subcontractor (ABC Waterproofing) from trade register. Notification sent immediately
ABC Waterproofing receives alert, acknowledges within 1 hour. Schedules rectification for next day
Work completed, subcontractor uploads 3 completion photos via mobile app. Status: "Ready for Review"
Inspects repair, satisfied with quality. Uploads verification photo, clicks "Close Defect"
Dashboard shows defect resolved in 2.4 days (avg was 12 days). Full audit trail available for handover docs
Outcome: Defect resolved in 2.4 days with complete photo evidence trail. Ready for practical completion.
Interactive Prototype
Functional dashboard demonstrating the concept
Defect Tracker
Skyline Apartments Project • GPS-tagged photos • Real-time tracking
© 2026 GETPOST Labs. Full Stack Engineering Solutions.
Functional prototype. Click on cells and entries to see interactions.
System Context
Where BuildTrack fits in the ecosystem
Have a Similar Problem?
This is the kind of workflow automation GetPost Labs builds. If your organisation has similar challenges, we'd love to discuss how a custom solution might help.