EventPro: Venue Booking, Ticketing & Settlement
How GetPost Labs approaches arts and events management. Real-time ticketing, automated settlements, and venue booking without double-bookings.
Executive Summary
The Problem: Ticket reconciliation takes 3+ days after every event. Artist settlements are delayed 30+ days. Despite using calendar systems, venue double-bookings still occur.
The Solution: EventPro provides real-time ticket sales tracking, auto-calculates settlements from contract terms, and eliminates venue double-bookings with integrated availability management.
The Outcome: Artists are paid in 7 days instead of 30. Venue managers have zero double-bookings. Financial reconciliation happens same day.
The Challenge
Understanding the problem space
"Ticket reconciliation was taking 3+ days after every event. Artists were threatening to take their shows elsewhere due to payment delays."
— Director, Southbank Arts Collective, Melbourne
Arts organisations manage multiple venues, events, and artist relationships simultaneously. When ticketing, venue booking, and financial settlement live in separate systems, coordination gaps create real problems.
Double-bookings damage reputation. Settlement delays damage artist relationships. Manual ticket reconciliation after every event is time-consuming and error-prone. These are all solvable problems.
The Solution
What GetPost Labs would build
Core Capabilities
How Artist Relationships Are Strengthened
Pay fast, book accurately, report transparently
Artists stay loyal when settlements are fast, transparent, and accurate:
Settlement Processing
After event, finance team manually counts tickets sold, applies contract percentage, deducts expenses. 3+ days. 15% error rate.
System tracks every ticket sale in real time. Post-show, settlement auto-calculated from contract terms. Processed in 7 days.
Venue Booking
Check Google Calendar, check email, check booking sheet. Think it's available. Book it. Discover conflict a week later.
Single source of truth for all venue availability. Double-bookings physically impossible. Conflicts prevented by design.
Ticket Reconciliation
Export from ticketing system. Cross-reference with door count. Check refunds. Reconcile with bank deposit. 3 days of work.
Scanners at door validate tickets. Attendance counted automatically. Reconciled with sales in real time. Same-day close.
BPMN Workflow
The business process modelled
Event Booking to Settlement Process
User Journey
Event Booking to Settlement
Scenario: Independent artist wants to book main theatre for Saturday night performance.
Artist logs into portal. Searches Main Theatre, Saturday 8pm. Shows available. Capacity: 450 seats
Completes booking request. Uploads tech rider, selects 70/30 split, proposed ticket price $45. Submits for approval
Reviews request. Artist profile shows 3 previous sellouts. Approves booking. Contract auto-generated
Contract sent for e-signature. Once signed, event added to website. Ticketing link goes live automatically
Sales tracked in real-time. Artist can see dashboard: 312 sold, 138 remaining. 3 weeks to show date
Scanners at door validate tickets. Attendance: 398. Concession sales tracked: $2,840. All linked to event record
Post-show: System calculates artist share (70% of $17,910 tickets = $12,537). Settlement processed within 7 days
Outcome: Booking to settlement in 7 days post-show. Zero double-bookings. Artist paid faster.
Interactive Prototype
Functional dashboard demonstrating the concept
Event Calendar
Venue management
© 2026 GETPOST Labs. Full Stack Engineering Solutions.
Functional prototype. Click on cells and entries to see interactions.
System Context
Where EventPro fits in the ecosystem
Have a Similar Problem?
This is the kind of workflow automation GetPost Labs builds. If your organisation has similar challenges, we'd love to discuss how a custom solution might help.